Executive Assistant

Consignaction is responsible for deploying and managing the modernized deposit-refund system in Quebec. It's a huge social project that's been many years in the making, thanks to the hard work and determination of our dedicated team. By joining Consignaction, you'll be making a difference for the environment, and for generations to come.

Department: Presidency

Immediate superior: Chairman and Chief Executive Officer

Position type: Full time, Permanent

Employee benefits:

  • Group insurance (health, dental, health, disability, life)
  • Telemedicine
  • Simplified pension plan
  • Flexible working hours in hybrid mode

Full job description

Under the supervision of the CEO, the Assistant will be responsible for supporting the CEO in his daily tasks by coordinating activities and administrative follow-up.

As such, the new employee will play a crucial role within the company.

The fields of expertise covered in this role are :

  • Organizational skills and ability to manage priorities;
  • Setting up business processes;
  • Ability to work as part of a team and collaborate with various internal and external stakeholders;

 

Main duties and responsibilities

As Administrative Assistant, you will have the following responsibilities:

  • Provide support in the day-to-day management of the team, including project management, budget tracking and monitoring of deadlines;
  • Manage the office by planning material resources and other operational operational needs;
  • Manage the agenda and e-mail requests for the CEO and, as needed, for members of senior management;
  • Plan, coordinate, organize and ensure the logistics of external meetings, committees and events related to the organization's direction;
  • Prepare agendas for committee meetings and gather all necessary documents;
  • Make the necessary arrangements for these meetings and draw up the minutes;
  • Analyze requests addressed to the Chairman and CEO, gathering relevant documentation and information to facilitate rapid and appropriate responses;
  • Carry out tasks related to the preparation, correction, translation and layout of documents, reports, presentations and correspondence required by senior management;
  • Ensure the management and organization of documentation related to the main direction;
  • Provide ad hoc administrative support to other departments in the management of specific and temporary files, as required.

 

Profile required

Training

  • Relevant training in administration or office automation;

Experience and knowledge

  • Ten (10) years of relevant administrative experience;
  • Very good command of the Microsoft suite;
  • Excellent interpersonal skills;
  • Ability to summarize;
  • Ability to work as part of a team;
  • Analytical, autonomous and operational;
  • Excellent verbal and written communication skills;
  • Ability to learn continuously, work under pressure and independently.